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AP Specialist

New York, NY | Direct Hire

Post Date: 10/16/2017 Job ID: 12088 Industry: Accounts Payable Specialist

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Oversee all accounts payable and receivable tasks of of the New York Branch.  Ensure accuracy and timely delivery to clients (internal and external). Also responsible for Head Office Charges, T&E, Fixed Assets and other accounting related task.  

Accounts Receivable
  • Create invoices for A/R accounts. 
  • Follows up with clients on non-payments.
  • Collection and allocation of payments.

Head Office Charges
  • Manage charges from and to Head Office and Branches for the NY Branch.

Travel and Entertainment
  • Manage T&E via Concur system. 
  • Ensure T&E’ s comply with established T&E policies and procedures. 
  • Reconciliation for both Concur T&E and GL accounts.
  • Trains employees on the use of Concur T&E.  Acts as point of reference for employees’ questions on the system.
  • Writes and updates procedures for the Concur systems.
  • Analyzes internal controls and makes adjustments to ensure the integrity of the Concur processes.

  • Prepare 1099, 1042, NY Sales Tax returns, and Commercial Rent Tax return.           

Fixed Assets
  • Fixed Assets maintenance
  • Capture fixed asset in accordance to GAAP in FAS.
  • Initiate monthly, quarterly, and annual depreciation run.
  • Ensure consistency with summary of fixed assets.

  • Reconciles suspense accounts.

Accounts Payable
  • Manages the full A/P cycle using the payable system (Concur).  Match invoices with purchase orders and reviews for correct quantities, unit price, taxes and terms.  Must comply with established policies and procedures for Accounting.
  • Prepare manual checks if necessary; maintain checklog for manual checks.
  • Statement reconciliation; researches and resolves problem invoices and vendor inquiries.
  • Prepares expense analysis as required.  Analyze spending trends and make recommendations to Dept. Head for cost savings.

  • Participates in month end, quarter end and year end closings.
  • Responsible for coordinating updates and or changes to the Accounting Policy & Procedures. Ensure integrity of manuals including quarterly review process and changes due to audit findings.
  • Addition responsibility might be added at the discretion of the Manager of Acc/Controlling.

Vendor Management
  • Designated as the Vendor Manager for the branch and responsible for managaing the overall Vendor Management Program as well as implementing any changes required.
  • On Boarding the vendor info into the Vendor Risk program
  • Responsbile for review and approval of vendor risk reviews, due diligence, and performance reviews
  • Reponsible for coordinating all vendor contracts and renewals with business units
  • Reponsbile for end of year report and maintaining vendor management procedures.

  • Minimum of 2-3 years full cycle experience in accounts payable/receivable department.  Preferable in financial industry.
  • Ability to work in a team in order to achieve group targets.
  • A self-started with the ability to multi-task, prioritize multiple objectives and work under time pressure constraints.
  • Thoroughness and attention to detail.
  • Good written and oral communication skills
  • Knowledge of accounting system such as Concur.
  • Computer skills (Excel, Word, Access).
  • Working knowledge of MIDAS is a plus or other ledger.
  • Accounting or related degree preferred




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Dan McNichol

Dan McNichol comes to Adams Consulting Group with more than 22 years in the banking and software industries. Dan also has over 15 years in the recruiting industry, in which includes a previous association with Len Adams at KPA Group. As a banker Dan started his career with Manufacturers Hanover Trust Co. as a management trainee in the International Funds Transfer Division. He eventually moved on to two regional banks where he ran various international operations groups including Letter of Credit, Collections, FX and Funds Transfer. During his tenure with National Community Bank (n/k/a Bank of New York), Dan was part of team that assisted in the trade services group migration from a manual to an automated environment. The opportunity to expand his technical skills provided an ensuing opportunity to move to the vendor side of trade services. As a recruiter, Dan has been involved with searches on behalf of financial organizations from small retail neighborhood banks to prime foreign and U.S. banks seeking mid- to senior-level managers in disciplines involving compliance, international, retail, credit, lending and operations.

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