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Administrative/Facilities Assistant-Bilingual Mandarin-TEMP

New York, NY 10038 | Temporary

Post Date: 10/02/2017 Job ID: 12070 Industry: Admin-Secretary/Junior, Administrative Assistant, Receptionist

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Administrative/Facilities Assistant-Bilingual Mandarin-TEMP

(located in Manhattan)

Manage day-to- day operation of U.S. facilities including facilities maintenance,
physical security management, office supplies, mailroom and equipment for the New York Branch and Representative Office, as needed, responsible for reception work at work place, assist in meetings and branch events.

Primary Responsibilities:
A. Facilities Management:
a. Assume responsibility for oversight of office services, reception area, facilities,
office furnishings, telephone services, fax, mail room, couriers, car service, etc.
b. On-going management of security system, including building access application
process management, handling security alarms, providing security training to
c. Interface with landlord and outside vendors to ensure the facilities are properly
maintained and secure.
d. Provide practical cost effective solutions to facilities-related problems.
e. May assist in the preparation of Management meetings
f. Participate in property management.
B. Administrative work:
a. Answer main line for the New York Branch and route calls on the telephone
system to appropriate Branch employees.
b. Retrieve messages from the general delivery mailbox and distribute accordingly.
c. Arrange and coordinate the pickup of packages by messenger or courier services.
Receive and record deliveries from couriers and overnight carriers.
d. Collect, sort, distribute and prepare mail.
e. Greet and assist corporate visitors (customers, clients, vendors, associates, job
applicants, etc), determine nature and purpose of visit, and direct or escort them to
specific destinations.
f. Assist with holiday and celebratory events throughout the year.
g. Organize meetings and take meeting minutes
h. Process and prepare memos, correspondence, travel vouchers, or other  documents.

i.Assist with newsletter editing and publishing.
j. Perform other administrative duties as assigned.

II Qualifications Required:
A. Bi-lingual English and Mandarin written and oral communication skills 
B. One to two years of experience in a similar role preferred.
C. Excellent writing skills required.
D. Interpersonal skills and ability to interact and work with staff at all levels.
E. Ability to project a professional image over the phone and in person.
F. Commitment to both external and internal customer service.
G. Must have the ability to multitask in a constantly changing fast-paced environment.
H. Strong organizational and analytical skills.
I. Goal oriented, motivated self-starter with good problem-solving skills.
J. Proven experience in working in a team environment and seen as a strong team player.
K. Keen attention to detail, professional demeanor and the ability to exercise good
L. Willingness to take initiative.
M. The ideal candidate will be an energetic, confident, reliable, and outgoing.
N. Must be comfortable with working in a multicultural environment and willing to learn.


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Franca Diona

Franca Diona has over 15 years of recruitment experience. She is a graduate of Iona College with a Bachelor of Arts specializing in public relations. She started her career in the music business working for major radio stations in the tri-state area. She furthered her career promoting the world-renowned musician Debbie Gibson. She utilized her skills expanding into the financial industry as a recruiter. Being a part of Adams Consulting Group has allowed Franca to broaden her craft by setting goals and striving to achieve them. She remains energetic and enthusiastic about getting the job done at ACG.

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