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Assistant Corporate Secretary

New York, NY 10006 | Direct Hire

Post Date: 02/20/2018 Job ID: 12224 Industry: corporate secretary

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The Assistant Corporate Secretary will be a member of the team supporting the Head of the Chairs’ Office and Corporate Secretary. This position will also assist in managing Shareholder relations and will be a primary contact for corporate information and corporate housekeeping.



The Assistant Corporate Secretary will prepare first drafts of Board and Committee agendas, draft minutes of Board and Committee minutes as requested, assist in the preparation of Board materials, and maintain records of Board and Committee meetings.

This position will also be responsible for corporate maintenance for assigned bank subsidiaries. and statutory documentation such as amendments to constitutional documents, secretary’ s certificates, minutes excerpts and various required registrations.  This staff member will also respond to internal and external requests for corporate information, such as inquiries by internal/external auditors and the Company’ s regulators.


  • Under guidance of Corporate Secretary, responsible for agenda development, board documentation and providing first drafts of Board and committee minutes, as requested.
  • Assist in creation and distribution of Board and Committee materials.

Under the direction of the Corporate Secretary, provide support for the Nominating and Governance Committee, including Board self-assessment process, annual review of constitutional documents and other support, as needed.


  • Supports the function by drafting board documents, meeting minutes and assists with meeting logistics on an as needed basis
  • Prepares Secretary’ s Certificates, assists with signing authority
  • Executes and records director housekeeping matters, self-evaluations, attendance, compliance, maintains follow-up logs
  • Assists with tasks related to the Annual Report
  • Federal Reserve filings (FRY-6) filing
  • Work with Head of Chairs Office to codify practices, manuals


  • Support and advise Committee Support teams across the Organization and continue to refine practices.

As expertise and familiarity with the organization increases, advise internal clients on corporate governance or entity governance matters.


  • Excellent written communications, including legal/business writing skills.
  • Meticulous attention to detail and highly organized; must have impeccable work product.
  • Excellent interpersonal and communication skills.
  • Experience with corporate/legal documentation, including constitutional documents, board materials and minutes; also corporate housekeeping and governance documents.

Technologically proficient – does not need extensive IT expertise, but intermediate PowerPoint, Excel, database skills necessary. Experience with an electronic board portal highly desirable.



Absolute discretion and ability to maintain confidentiality of highly sensitive materials.


At minimum, undergraduate degree. A basic understanding of corporate law and governance principles a must. A law degree is a plus.


Must have experience with board, committee or meeting planning.

Must be able to work flexible, occasionally long hours – deadline-driven.


Must be able to travel internationally approximately three times a year (duration 1 week each).


Previous experience in project management/meeting management.




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Matt Eidlen

Matthew Eidlen has more than 10 years of recruitment and temporary staffing experience. He is a graduate of The College of Staten Island/City University of New York with a major in Economics and Marketing. He has developed an expertise in recruiting talent in the areas of compliance, mortgage services, litigation support, and all areas of operations and risk. He provides both temporary and direct hire recruitment services. He provides temporary staffing and permanent recruiting services to our expanding client base.

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